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Administrative Assistant Urology Sales & Marketing

Apply Share Job ID 1055 Category Marketing Job Location Redwood City, California Posted Date 07/21/2018

Overview:

OVERVIEW
Genomic Health is seeking a polished Administrative Assistant to support the Directors and staff within Prostate Sales and Marketing. The position is based out of our Redwood City, CA corporate office. The ideal candidate will be professional but personable, highly detailed-oriented, organized, able to multi task at several levels, proactive, able to take initiative, have excellent communication skills (written and verbal), able to show poise under stress, able to work overtime if needed and lastly, bring a positive attitude that works both individually and in a team environment. Biotech or Life Science industry experience preferred. The ability to multi task and pay strong attention to detail in an ever changing environment is essential to being successful in this position. Also, the candidate must demonstrate the ability to represent GHI in a strong professional manner to internal stakeholders and outside contacts such as distributors, physicians/clients, consultants and other collaborators, and professionally in a way that is consistent with GHI culture (mutual respect, support and accountability).
RESPONSIBILITIES
· Manage and Organize calendars and appointments
· Provide Administrative Assistant support including phone, email, calendaring (including routine outlook requests, one-on-
one schedules and departmental meetings).Coordinates travel and expense report management. Coordinate all travel
logistics for, domestic/international flights, hotel accommodations, transportation , and agenda/logistical details
· Become single point of contact for all administrative support and respond to communications from internal stakeholders
and outside contacts such as distributors, physicians/clients, consultants and other collaborators
· Coordinate all aspects of support for GHI corporate materials, speaker programs, regional meetings, symposia,
conferences, professional organizations, etc.
· Establish and maintain filing systems and documentation
· Create and/or Edit documents such as PowerPoint, Word or Excel
· Organize Meetings: onsite/offsite
· Prepare and track expense reimbursements/honorariums/ check requests
· Organize departmental events and assist with special projects
· Support Prostate staff basic administrative needs including but not limited to, meeting arrangements, catering,
photocopying, filing, credit card reconciliation, time off calendar, supplies, internal and external correspondence, mailings,
department specific filing systems, subscriptions, publications, and other activities upon request.
· Assist with consulting and collaboration contracts, confidentiality and speaker agreements, opening purchase orders and
processing check requests
· Interact closely with administrative support personnel across all GHI departments to provide functional backup for phone
and/or calendaring support for other commercial Administrative Assistants during vacation, sick days or other out of office
needs.
· Facilitate internal GHI communication and support the GHI culture and ethics
·
QUALIFICATIONS
· Strong administrative skills
· Ability to manage busy calendars and coordinate travel arrangements
· Brings a positive mental attitude to daily tasks and becomes a net contributor to overall morale
· A demonstrated willingness to exercise initiative in cases where decisions need to be made and supervisors are not
available to consult, coupled with the tact and judgment to do so appropriately
· Advanced knowledge of Microsoft Applications such as Outlook, PowerPoint, Word, Excel, etc
· Must be highly-detail and multi-task oriented
· Excellent written and verbal communication skills
· Biotech or Life sciences industry a plus
· High School Diploma required, BA or BS (strongly preferred) or equivalent experience
· 2 years support experience reporting directly to Director level or above
· 3 years of additional administrative support experience
· Strong communicator with the ability to maintain open communication with internal employees, managers, distributors
and other customers as needed
· Able to integrate and apply feedback in a professional manner
· Able to prioritize and drive to results with a high emphasis on quality
· Ability to work as part of a team
· Self-starter, resourceful, impeccable work ethic

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Genomic Health is seeking a polished Administrative Assistant to support the Directors and staff within Prostate Sales and Marketing. The position is based out of our Redwood City, CA corporate office.
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If you want to be part of a team that prides itself in teamwork and developing cutting-edge technology at Genomic Health, apply today!