In the world of today, tools for processing electronic text have eased technical documentation. If you write technical articles, the devices can help you develop your document, which can get taken through a review process. You can trackback its roots to the original file at any given time or day. That means that you must cut down the deficiencies in form and the style you use from the first step.
These are the words you should keep off your writing:
- It
- Those
- There
- Them
- Which
- That
- They
Several companies dealing with technical writing situated in India and overseas have their checklist customized that gets followed in writing. Below are some of the dos and don’ts for jotting a technical document.
Do’s
The first thing you should consider is knowing the audience you target well, and you should also have a reference to a standard style that should get prescribed. Have a pre-write of the content to know the in and out of the gaps. Understand the flows of the knowledge involved in the end. Ensure that you illuminate a perfect display of crisp readability in the content you write. Utilize the active verbs to help convey the vivid steps of processes. The words you use should project possessiveness.
Utilize vivid, simple words that you understand well. Do not unnecessarily use prepositional phrases. The number of adjectives and adverbs should get minimized. In case you discuss several subjects in your document, ensure that you utilize smooth transitions between two topics. Locate a connector between the two blocks or chapters, and then maintain a great flow to enhance better comprehension.
If you want to use lists, tables, or figures:
- Make sure the data you use gets verification.
- Using a parallel structure, list the data in a tabulated format.
- Note captions to illuminate the information in the tables or figures.
Review the content and make changes to the parts that can get better presentations. Scrutinize the document for mistakes, ambiguity, logic breaks, typos, and any other dirt that can get destructive in the text.
Don’ts
- Avoid using abbreviations unless you must. Do not use contractions or words that apply to gender-specific issues. Avoid using intensifiers to illuminate an action’s strength or a subject’s property.
- Avoid using filler words like modifiers, pairs, or redundancy and categories that are similar. The long strings of nouns should not get used in light of modifying the last sentence noun.
- Do not give your opinions about writing. Avoid directly addressing the reader unless you have come up with a user manual. Avoid repetition of an obvious conclusion of the action.
- Avoid assuming anything that touches on the product or process in growth. Do not infuse humor in your report. The amusing thing may be offensive to some of your readers.
- Do not send the content hastily for further processing before glossing the content for correctness and coherency.
Ensure that you follow the above dos and don’ts in great precision. They will help you ensure a fantastic and quality work on the projects you will put your hands on at any given time or day. If you employ the rules in your next writing, you will not regret the results.